Time Tracking for Non-ELD Drivers

To accurately track specialized categories of non-ELD driver activity, such as maintenance, meal delivery, or school bus driving, you can enable Time and Attendance from the Samsara dashboard. Drivers select the activity from the Samsara Driver App and the activity logs on the Timesheet Report.

Enable Driver Timesheets

To enable the Time and Attendance setting for drivers and create new job types, perform the following workflow:

1. Before you can enable the Time and Attendance setting, ensure Hours of Service (HOS) tracking is disabled for the Samsara Driver App for all drivers in your fleet.

   Important

   Disable this setting only if all drivers in your fleet are ELD exempt. Drivers will not be in ELD compliance with Hours of Service (HOS) tracking disabled.

2. Select the Settings icon ( ) at the bottom of your Fleet menu to view dashboard settings.

3. From Fleet settings, select Driver Activity > Timesheet.

4. Enable Time & Attendance collection and reporting.

   

5. + Add Job Type to create a new job name for the driver to select from the Samsara Driver App.

   You can add up to 30 custom job types.

   Save to add the job type.

6. As desired, you can return to the Timesheet settings to further manage job types:

   • To temporarily disable a job type for your fleet, deselect Enabled for the job type.

   • To edit or delete an existing job type, select the more actions ( ••• ) menu for the job type.

7. Track and manage shifts.

   As drivers log time using the Samsara Driver App, you can view the activity using the Timesheet Report.

Timesheet Report

The Timesheet Report (Reports ( ) > Activity > Timesheet) displays historical driver activity details such as activity type, vehicle, and location. If a driver misses logging a shift from the Driver App, you can manually add a shift from either the fleet Timesheet Report or the driver Timesheet Report.

The following table summarizes the timesheet fields for each driver:

Field	Description
Employee	Driver name
Shifts	Total number of shifts completed for all job types
Total Shift hours	Cumulative shift hours
Distance	Total distance traveled using vehicle gateway GPS

Select a driver to view or edit a Timesheet Report for a Driver.

Timesheet Report for a Driver

The driver Timesheet Report displays a list of shifts and shift details and also includes a driver Summary widget that provides Total Shift Hours and Total Driving Hours during the selected time period. From the driver Timesheet Report, you can add, edit, or delete a shift.

The following table summarizes the driver timesheet fields for each shift:

Field	Description
Shift Start/End	The date and time the shift started and ended
Shift Length	Total shift duration
Job Type	Job type selected by driver in the driver app
Vehicle	Vehicle selected by the driver
Distance	Total distance traveled during the shift, calculated from gateway GPS data

Add a Shift

1. Click + Add Shift.

2. Complete shift details. At a minimum, provide the Employee name and the Start date and time.

3. (Optional) Select Vehicle, Job Type, and End date and time for the shift.

4. Add shift to the timesheet.

Edit or Delete a Shift

1. Select the shift from the driver timesheet.

   The shift details display on the timesheet report.

2. Click edit ( ) on the shift details to modify the shift or delete ( ) to remove the shift from the timesheet.

   You can modify the Job Type, Vehicle, or the shift Start or End day and time.

3. Make desired changes and select Done to save the changes.

Effect on Driver Behavior

The following images show the driver experience when the driver clocks in for a new shift.

1. The driver taps the Jobs tile from the Samsara Driver App home screen and taps Start job to select a job activity.

2. The driver selects the job type from the options and taps Confirm and start to initiate the time-clock.

   

3. To end a job activity, the driver taps Stop job to stop the time-clock.